header shadow

Preparing for a Grant

Title Page

The title or cover page for grants is often provided with the package for many extramural grants and must be completed. NIH requires that the cover page be printed at 10 characters per inch. For intramural college-wide grants see the instructions provided for the specific program. In general, the title page should consist of the project title, funding agency, names and addresses of the investigator(s), total funds requested, duration of the project and the signatures of investigators and respective DEOs. For extramural grants, the signature of the Contracts and Grants Officer is also required.

Sample Title Pages  Intramural  |  Extramural

Budget Preparation

Organization Information

EIN # 42-600-4224

BRS Number S07RR07034

DHHS and PHS Entity # 1-42-600-4224-A1

DUNS # 005309844

NSF Organization Code 0018697000

NIH (PHS 398) Face Page
Item #11 – Organizational Component Code should be
(School of Veterinary Medicine) or 20 (Other Academic)

PHS Human Subjects Assurance Compliance # M1361

PHS Animal Welfare Assurance ID # A-3236-01 (effective through 6/30/2011)

DHHS Indirect Cost Agreement Date July 11, 2008

Contractor ID Number 1998C248836

Cognizant Federal Audit Agency
Division of Cost Allocation
Dept. of Health and Human Services (DHHS)
Henry Williams, Director
1301 Young Street, Room 732
Dallas, TX 75202
Phone 214/767-3261

ISU founding as land grant institution 1858

Congressional District Iowa 4 (effective 11/2002)

Official signing for applicant organization
Rochelle Athey
Director, Office of Sponsored Programs Administration
1138 Pearson Hall
Ames, IA 50011-2207
Phone: 515/294-5225
E-Mail: grants@iastate.edu
Fax: 515/294-8000

Effective 7-1-2008 to 6-30-2012 New Indirect Cost Rate:


CRIS Reporting Requirements

The U.S. Department of Agriculture Cooperative State Research, Education, and Extension Service (USDA-CSREES) maintains a database of all agricultural research conducted in land-grant universities. The database is used in part to calculate the research capacity of institutions upon which the USDA Formula Funds received by institutions are based. Therefore, it is CRUCIAL that we keep CRIS entries up to date to receive the full credit for calculation of the Formula Funds. The AD 416 is the form that initially enters the project into the CRIS system. At the end of each year, we are required to complete Form AD 419 for each project to report effort towards projects and Form AD 421 to report the progress of the individual project. NOTE: The AD-417 Research Classification and CSREES-662 Assurance Statements are required along with the AD-416 (CSREES-662 Assurance Statements are not required for State projects).
CRIS Website

CRIS Forms
AD-416 (Research Resume) AD-417 (Classification of Research)
AD-419 (Research Funds and Staff Support) AD-421 (Progress/Termination Report)
CREES-662 (Assurance Statement)  

 AD-416 (Research Resume):

This form is submitted at a project's inception or revision and includes:

  1. Project identification
  2. Performing organization
  3. Principal investigator/co-investigators
  4. Funding type
  5. Contract/grant/cooperative
  6. Agreement information
  7. Title
  8. Objectives
  9. Approach
  10. Keywords
  11. Start date, and estimated termination date
  12. Non-technical description of the situation or problem the project addresses
  13. Non-technical description of the purpose of the project
  14. Project contact
  15. Other participating states

In most instances this form will be started for you, however it is your responsibility to edit and proof the form.

AD-417 (Classification of Research):

This form is submitted at a project's inception or revision along with the AD-416 Research Resume. The research classification is used to retrieve and select projects for inclusion in various reports and inventories. Some of these reports are used at the Federal level for planning budgets and funding programs. The classification is also used for on-line searching by researchers around the world. A project will not be included in the correct reports and inventories if the appropriate classification codes have not been assigned.

The classification of the research project is done in the college's Office of Research and Graduate Studies. The researcher must proof and/or edit.

CSREES-662 (Assurance Statement):

This form is submitted at a project's inception or revision along with the AD-416/417. The assurance statement is required as policy for safeguarding the rights and welfare of human and animal subjects used in investigations. If animal or human subjects are involved, you must complete the institutional review process (have an approval date) before the project can be submitted to CRIS.

AD-419 (Research Funds and Staff Support):

This form is submitted annually to report funds expended during each Federal fiscal year (October 1 - September 30), or in the case of other projects, the reporting period runs on a calendar year. Collectively, the project data are used to plan programs and budgets, and to answer legislative and executive branch questions. Because of their growing importance at both the Federal and State levels, these data must be timely, accurate, and consistent from institution to institution.

This form is submitted from the college's Office of Research and Graduate Studies. Completion of the AD 419 form relies heavily on the three column budget submitted with the research proposal.

AD-421 (Progress / Termination Report):

This form is submitted annually to report progress during the life of a project. The same form is used to submit a termination (or summary) report, which should be completed within 90 days of the project's termination. This information is entered into the CRIS technical database which is available for searching on-line.

The information required for the AD-421 is as follows:

  1. A narrative summarizing significant results, accomplishments, conclusions and recommendations aimed at scientists, administrators and legislative officials
  2. A brief 2-3 sentence non-technical summary of the project's expected economic, environmental, and/or social impact
  3. A list of significant publications issued during the reporting period
  4. The correct termination date on termination reports.