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VDPAM Graduate Student and Faculty Resources

Important Deadlines

This link contain important information about dates and deadlines for graduation. Students are encouraged to print their appropriate degree deadline form to keep on hand as reference and complete items as early in the semester as possible.

Academic Plan Committee

All students must form an Academic Plan Committee. Early selection of a major professor and formation of an Academic Plan Committee is very important. It is recommended that the Academic Plan Committee be formed as early as the second semester of graduate study.

Master’s Degree – requires at least 3 members of which two (including the major professor) are involved in the proposed area of emphasis of your thesis/creative component, and one member is external, whose area of expertise is clearly distinct from the major professor’s.
PhD – requires at least 5 members of which three to four members (including the major professor) are from the proposed area of emphasis of the thesis, and one or two external members, whose area of expertise is clearly distinct from the major professor’s.

The Academic Plan Committee must be approved before the student can submit their Academic Plan for approval.

Academic Plan

All students must complete an Academic Plan. The Academic Plan should be submitted for approval as early as possible.

The student’s initial Academic Plan must be approved by the Director of Graduate Education (DOGE) in Workday no later than the last day of the semester prior to the term of the final oral examination.

Application for Program Completion

All students must Apply for Program Completion after the Academic Plan has been fully approved in Workday and before submitting the Graduate Oral Exam Request for the final oral examination.

 

A $145 fee will be billed to each thesis student’s university bill to cover thesis review, processing, and technical assistance.

Students who will not meet the graduation requirements for a given term should contact the Graduate College to withdraw their Application for Program Completion. The thesis fee will then be credited to the student’s university bill. If the Application for Program Completion has been cancelled, denied, or withdrawn, the student must reapply for program completion and pay the $145 fee for the next planned term of graduation.

Prelim/Final Oral Examination

To schedule the prelim/final oral examination date and obtain approval from the Graduate College, students must submit the Graduate Oral Exam Request

The Graduate Oral Exam Request must be approved by the major professor(s) and the Graduate College BEFORE proceeding with the final oral examination.

The Graduate Oral Exam Request must be approved by the major professor(s) no later than the cancellation deadline for the term of graduation. Students who do not meet this deadline will have their Application for Program Completion cancelled by the Graduate College.

The final oral examination must be held no later than three weeks before the end of the term of graduation.

When the final oral examination is complete, the major professor must Submit the Oral Examination Results. The Graduate College will forward the results to the rest of the Academic Plan Committee for approval in Workday.

Graduate Student Approval Form

Once the student has passed the final oral examination, the major professor(s) and Academic Plan Committee must review the content and format of the student’s final thesis. Once all edits have been made, the student must submit the Graduate Student Approval Form.

The Graduate College must receive the Graduate Student Approval Form by the deadline for the term of graduation.

Students must check their Academic History (Student profile > Academics > Academic History) for any I, N, NP, or F grades. Students cannot graduate with any unresolved grades on the transcript.

Any conditions placed on the final oral examination must be removed by the major professor via the Oral Exam Conditions Met Request.

Need further clarification?

View the complete VDPAM Graduate Program Handbook

Faculty Resources